Privacy Policy | weintensify.com

Version: 24 June 2026

WeIntensify is operated by WeIntensify B.V.

1. Who we are

This Privacy Policy explains how WeIntensify B.V., acting as the data controller, collects, uses, stores, shares, and protects personal data when you use our website, request our services, contact us, or otherwise interact with us.

WeIntensify B.V. is established in the Netherlands and provides its services internationally. Where the General Data Protection Regulation (GDPR) applies, we process personal data in accordance with applicable European data protection law.

2. Contact details

WeIntensify B.V.

Kanaalkade 57

1811 LS Alkmaar

The Netherlands

Email: info@weintensify.com

Phone: +31 8 50 60 30 95

Website: www.weintensify.com

For privacy-related questions or requests, you can contact us at: info@weintensify.com

3. Scope of this Privacy Policy

This Privacy Policy applies to personal data processed through:

our website;
customer support and contact forms;
email communications and project-related correspondence;
services we deliver to our clients (automation, AI, ecommerce, marketing, integrations);
other services directly connected to the WeIntensify brand.

This Privacy Policy does not apply to third-party websites, platforms, or services that may be linked from our website and that operate under their own privacy policies.

4. The personal data we may collect

Depending on how you interact with us, we may collect and process the following categories of personal data:

a. Identity and contact data

first name and last name;
company name and role;
billing address (for clients);
email address;
phone number.

b. Project and engagement data

services requested or contracted;
project details and correspondence;
invoice details;
client account or project records.

c. Technical and usage data

IP address;
browser type;
device type;
operating system;
pages visited;
referral source;
cookie and consent preferences;
website interaction data.

d. Communication data

emails you send us;
customer support messages;
contact form submissions;
other communication you have with us.

5. How we collect personal data

We collect personal data:

directly from you, when you contact us, request a quote, fill in a form, or engage us as a client;
automatically, through cookies and similar technologies when you use our website;
from service providers involved in analytics, hosting, or technical website operations.

6. Purposes and legal bases for processing

Under the GDPR, we must have a valid legal basis for processing your personal data. Depending on the situation, we process your data on one or more of the following legal bases:

a. Performance of a contract

We process your personal data where necessary to:

respond to inquiries and quotation requests;
deliver agreed services;
manage client projects;
send invoices and process payments;
provide service-related communication and support.

b. Legal obligation

We process personal data where necessary to comply with legal obligations, including:

tax and accounting requirements;
invoicing and recordkeeping obligations;
legal compliance and lawful government requests.

c. Legitimate interests

We may process personal data where necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms. This may include:

maintaining and improving our website and services;
fraud prevention and website security;
customer support and service optimization;
internal administration;
limited direct communication with existing clients where permitted by law.

d. Consent

We rely on your consent where required, including for:

placing non-essential cookies and similar technologies;
certain analytics activities, where applicable.

Where processing is based on consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

7. How we use your personal data

We may use your personal data to:

operate and manage our website;
respond to inquiries and quotation requests;
deliver services and manage client projects;
maintain records and perform accounting administration;
detect and prevent fraud, abuse, and security incidents;
analyze website performance and improve user experience;
comply with legal and regulatory obligations.

8. Service providers and third parties we work with

We only share personal data where necessary and appropriate. Depending on the services involved, we may share personal data with the following categories of service providers:

a. Hosting and technical providers

Our website is hosted by Hostinger. Personal data that you provide to us may be processed by Hostinger to the extent necessary for web hosting, server infrastructure, security, backups, email-related infrastructure, and technical maintenance. Hostinger processes such data on our behalf and does not use it for its own independent purposes.

We require our hosting providers to implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or unlawful processing.

b. Accounting software

We may use accounting software (such as Exact) for invoicing, bookkeeping, and administration where necessary. For these purposes, we may process or share relevant personal data such as your name, address, city, project details, and invoice details, to the extent necessary for bookkeeping, invoicing, financial administration, and compliance with legal accounting and tax obligations.

c. Analytics and website performance tools

We may use analytics tools, such as Google Analytics, where permitted and configured in accordance with our consent settings and applicable law.

We require processors and service providers acting on our behalf to implement appropriate security measures and to process personal data only in accordance with our instructions and applicable law.

9. International data transfers

Because some of our service providers may operate internationally, your personal data may be processed outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we take appropriate safeguards where required by law. These may include:

use of adequacy decisions issued by the European Commission;
use of approved Standard Contractual Clauses;
additional contractual, technical, or organizational measures where appropriate.

10. Data retention

We do not keep personal data longer than necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.

In general:

client and project data is retained for as long as necessary to provide our services and manage client relations;
invoice and accounting data is retained for the period required under applicable tax and accounting law;
support communications are retained for as long as necessary to handle your request and for reasonable follow-up administration;
analytics and cookie-related data is retained according to the relevant tool settings and our cookie configuration.

Where possible, we will delete or anonymize personal data once it is no longer needed.

11. Your rights under the GDPR

If the GDPR applies to your personal data, you may have the following rights, subject to applicable conditions and limitations:

the right of access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to data portability;
the right to object;
the right to withdraw consent at any time where processing is based on consent;
the right not to be subject to solely automated decision-making, where applicable;
the right to lodge a complaint with a competent supervisory authority.

If you would like to exercise any of these rights, please contact us at info@weintensify.com.

We may ask you to verify your identity before responding to your request. We will respond within the period required by applicable law, usually within one month, unless a lawful extension applies.

12. Complaints

If you believe that we have handled your personal data unlawfully or unfairly, we encourage you to contact us first so that we can try to resolve the issue.

You also have the right to lodge a complaint with the relevant supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens.

13. Cookies and similar technologies

Our website uses cookies and similar technologies to operate properly, improve performance, understand usage, and — where applicable — support analytics.

Where required by law, we will ask for your consent before placing non-essential cookies on your device.

For more information about the cookies we use, the purposes for which we use them, and how you can manage your preferences, please see our Cookie Policy.

14. Google Analytics

Where enabled, our website may use Google Analytics to understand how visitors use our website and to improve performance and content.

Where required by law, Google Analytics will only be activated after valid consent has been obtained. We configure analytics tools as appropriately as possible in light of applicable privacy requirements and our consent settings.

15. Security

We take appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, disclosure, alteration, or destruction.

These measures may include:

SSL/TLS encryption;
access controls;
password protections;
secure hosting infrastructure;
system monitoring and updates;
backup and recovery procedures.

However, no system can be guaranteed to be completely secure. We therefore encourage you to also take appropriate precautions when using the internet.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations, or privacy practices.

The most recent version will always be published on our website. If we are legally required to do so, we will inform you of significant changes in an appropriate way.

17. Contact us

If you have any questions about this Privacy Policy or about how we process personal data, please contact: